Ubeo Blog

3 Document Management Myths That Just Won't Die

Posted by Jordan Conard on Jul 25, 2016 3:32:25 PM

There are plenty of reasons why businesses shy away from a good solution like document management, but all of the reasons typically come down to a lack of information. When companies understand how document management can improve their internal processes and bring their workflows into the 21st century, they often choose to implement quickly. Here are a few of the myths we encounter about document management, as well as the truth.

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Topics: Document Management

3 Counterintuitive Ways to Jumpstart Your Productivity

Posted by Ronnie Hay on Jul 15, 2016 10:23:55 AM

Some professionals mistake busyness for productivity when nothing could be further from the truth. Making a whole list of "busy work" may make you feel accomplished, but it can be incredibly unproductive and often is. Meetings, emails, and simple tasks are often bread-and-butter of the typical day in the office, but these tasks can obscure crucial other opportunities. Here are a few ways you can revolutionize your daily productivity, all backed up by experts and research.

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Topics: Productivity, Wellness, Follow Me Printing

The Benefits of a Print Strategy: Implementation

Posted by Ronnie Hay on Jun 23, 2016 10:49:34 AM

Last week, we discussed the potential benefits to be earned from implementing a print strategy in your business, including lowering your overall costs, managing print output, better environmental outcomes, and less burden on your IT staff. These benefits are often what attracts companies to developing a print strategy. If these advantages are appealing to you, it's time to get serious about implementing a print strategy in your business.

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Topics: office copier, Print Strategy

The Benefits of Print Strategy: Why Bother?

Posted by Ronnie Hay on Jun 13, 2016 3:17:25 PM

It doesn't matter what industry you're in; you rely heavily on documents. Documents are a key driver in business processes, keeping information secure, easy to access, and simple to share. But documents aren't only a benefit to the modern business; they're also a burden. Estimates suggest that document production consumes between 1-3% of an average company's annual revenue, and this cost is steadily growing. 

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Topics: Print Strategy

Buried in Emails? Here are the Hacks You Need

Posted by Ronnie Hay on May 24, 2016 10:23:29 AM

Awesome, you're back from spring break or your family vacation! Welcome to work. Here are 348 emails to respond to. They're all marked "urgent." Good luck!

Sound familiar? The grind of the daily email inbox woes is a typical experience for modern workers; we often email rather than walking down the hall to get a question answered. Email isn't always the most efficient mode of communication, but besides texting, it's probably the most popular. It's tempting to declare email bankruptcy and just erase all those unread emails—but that's not a real-world solution. Here are a few solutions that could help you dig out of the mess and stay on top.

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Topics: Emails

What's the Problem with Managed Print Services?

Posted by Ronnie Hay on May 13, 2016 10:42:10 AM

Many IT directors, administrators, and facilities managers have heard of managed print services. Managed print service (MPS) providers will take over the management of your print fleet and handle all maintenance issues. Sounds great right? Well...

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Topics: Tech Assessment

How to Remove a Hard Drive on a Xerox Workcenter 5655

Posted by Ronnie Hay on Apr 27, 2016 10:29:25 AM

This post is a response to a Spicehead request from the Spiceworks Community. If you are an IT Pro, check out the Spiceworks Community! It's great for questions, providing helpful advice, and making some new friends in your industry.

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Topics: Security, How To

How to Win the Moment When You Have Lost a Sale

Posted by Ronnie Hay on Apr 16, 2016 1:47:47 PM


I have never been a salesperson nor a sales manager. I have, however, been a decision maker many times in a B2B selling environment. A recent experience has inspired me to share some advice for direct sales people who work hard on a deal, but end up losing the sale. If you are a professional sales person, read more! 

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Topics: Decision Maker, Professionalism, B2B Selling, Sales

6 Signs it May be Time to Standardize

Posted by Ronnie Hay on Apr 8, 2016 9:41:13 AM

If you've been hearing the buzz surrounding printer standardization, you may be wondering if the solution is right for your company. Maybe you're on the fence since it seems like your business is doing alright as far as printing goes.

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Topics: Printer Standardization, Tech Assessment

Passwords 101

Posted by Ronnie Hay on Mar 28, 2016 2:14:13 PM

Passwords. For many business professionals, they're nothing more than that pesky gateway between you and your email account or company website. But for security purposes, passwords can be one of your strongest defense mechanisms against hackers. Passwords are essential for keeping business data safe and secure, and yet too many professionals use weak passwords—or none at all.

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Topics: Quality IT Support